Directorate of General Registration and Student Records
Overview
The General Registration Directorate is the official administrative authority responsible for managing student registration and academic records at the University of Akre. It serves as a central coordinating body between students, academic departments, colleges, and the University Presidency, ensuring accuracy, transparency, and full compliance with institutional regulations and the guidelines of the Ministry of Higher Education.
The Directorate supports students throughout their academic journey, from admission and enrollment to graduation and certification.
Definition
The General Registration Directorate oversees and regulates all procedures related to student admission, and graduation processes. It ensures that all student data is securely maintained, systematically documented, and efficiently processed in accordance with approved academic policies and regulatory standards.
Mission
To deliver accurate, transparent, and efficient registration services that support students’ academic progress and uphold the administrative standards of the University.
Vision
To become a modern, technology-driven registration directorate that promotes digital transformation, service excellence, and continuous improvement in student record management.
Administrative Structure
The Directorate operates within a structured administrative framework designed to ensure efficiency, accountability, and regulatory compliance. It reports directly to the University Presidency and works in close coordination with colleges and academic departments.
Directorate of General Registration
The Director provides overall leadership and supervision, including:
- Oversight of registration policies and procedures.
- Ensuring compliance with university and Ministry regulations.
- Supervising administrative performance and workflow.
- Approving official academic documents and reports.
- Coordinating with relevant academic and administrative units.
Main Sections and Units
- Transport and Movement Division: Processing new student admissions, managing transfers, verifying documentation, and updating enrollment records.
- Zankoline and Statistics Section: Managing electronic admission systems, data entry, student databases, and preparing statistical reports.
- Certificates Section: Issuing graduation certificates and official transcripts, preparing graduation lists, and authenticating academic documents.
- Audit Section: Reviewing and auditing academic records, verifying graduation eligibility, and ensuring accuracy of academic data.
Core Duties and Responsibilities
- Student Admissions and Enrollment: Processing newly admitted students, maintaining academic files, and registering students in approved programs.
- Graduation Procedures: Auditing graduation requirements, preparing final lists, and issuing certificates.
- Documentation and Certification: Issuing official letters, certifying academic records, and responding to verification requests.
- Regulatory Implementation: Applying university academic policies and ensuring compliance with Ministry regulations.
- Data Management and Reporting: Preparing statistical reports and maintaining secure digital and physical archives.
- Student Support Services: Providing registration guidance and addressing student inquiries.
Commitment to Quality
- Accuracy and transparency in all procedures.
- Confidential handling of student information.
- Timely and professional service delivery.
- Continuous development and digital transformation.
Contact information
📍 Location: Presidency Building, Ground Floor
✉️ Email: xxxxxxxx@auas.edu.krd
📞 Phone: 0750xxxxxxx
Directorate staff
Adnan Ami Merza
